Electric City Youth Soccer » March 26 Minutes

April 23rd Minutes

Electricity City Youth Soccer Association

Director’s April 23, 2007 Meeting

Kaukauna Municipal Center

Call to Order: The meeting was called to order by President Stacy Powell at 7:10

Attendance: Stacy Powell (President), Dale Antoine (Vice President & East Central Rep), Deb Belongea (Secretary), Robb Vandenberg (Treasurer), Pat Tschimperlz (Coaching Coordinator), Justi Vandervelden (Concessions/Fundraising Coordinator), John Ripley (Field Coordinator), Donna Habert (Team Rep)

Minutes from meeting of March 26, 2007

Minutes from the last Directors’ Meeting were sent via E-mail to members and were distributed at the meeting.

Motion by Justi, seconded by Donna to accept the minutes as presented. Motion carried.

CORRESPONDENCE

EXECUTIVE BOARD REPORTS

President:

We have open positions on the board that we are looking to fill. The positions are:

A Co Registrar

Equipment Manager

Referee Coordinator

2 Team Reps

The Camp mailing will be going out approximately 2 weeks b/4 the camp.

Vice-President:

Secretary:

Todd turned in his key, resigning his position

Treasurer:

Motion by Dale, seconded by Pat, to accept the treasurer’s report as presented. Motion carried.

The books balanced. We need to get a new 501(C) certificate

Robb is taking the books in to have the taxes done.

Registrar:

410 kids registered. U 17 & U18 only has ½ registered.

East Central District Report:

Rec Adult league is a junior in high school and above.

COORINATORS’ REPORTS

Fields:

The fields are just about ready to go. The City will paint the fields. The nets are all hung, with a few needing to be secured.

Referees:

A complete schedule was mailed out today.

Equipment:

Shirts came in smaller than expected.

We are going to take control of our uniform inventory that is at Soccer Heaven.

The new balls are in. Pinnies are still needed by some.

Tournaments:

N/R

Concessions/Fundraising:

New jackets from Eagle Graphics will go on display at the concession stand.

There is a new over head cabinet in the stand for supplies.

Deb will get the Concession Stand Opening list done.

Coaching:

Scott Haywood’s’ training sessions are going good.

Team Reps:

N/R

UNFINISHED BUSINESS:

NEW BUSINESS:

Do we want to keep doing the pictures? We do get 15% back.

In House Tournament

FOR THE GOOD OF THE ASSOCIATION:

NEXT MEETING:

Sunday May 20, 2007 at Kaukauna Municipal Building, 7 p.m.

Motion by Pat, seconded by Donna to adjourn. Motion carried. Meeting was adjourned at 8:15 p. m.

Submitted by: Approved by:

Deb Belongea, Secretary Date Stacy Powell, President Date

Back Friday June 1st, 2007

March 26 Minutes

Electric City Youth Soccer Association

Director’s March 26, 2007 Meeting

Kaukauna Municipal Center

Call to Order: The meeting was called to order by President Stacy Powell at 7:05 p.m.

Attendance: Stacy Powell (President), Dale Antoine (Vice President & East Central Rep), Deb Belongea (Secretary), Robb Vandenberg (Treasurer), Justi Vandervelden (Concessions/Fundraising Coordinator), John Ripley (Field Coordinator), Donna Habert (Team Rep.), Open (2 Team Reps)

Minutes from meeting of February 26, 2007

Minutes from the last Directors’ Meeting were sent via E-mail to members and were distributed at the meeting.

Motion by Rob, seconded by Donna, to accept the minutes as presented. Motion carried.

CORRESPONDENCE

EXECUTIVE BOARD REPORTS

President:

Picture schedule was discussed. The option of taking pictures on a Saturday didn’t work because of team going to tournaments on the weekends. The photographer from Special Memories will be asked to take closer pictures of the players.

Vice-President:

Dale is working out the training schedule for Sunday’s with Scott Haywood. Scott will do goalie training on Sunday’s in the month of May. We have a team that is mixed with Kaukauna and Kimberly kids. All of the kids from that team will be able to train with Scott on Sundays. The U15 Wrightstown girls not playing high school soccer will be training with Scott also. The rest of their team will be joining, along with our U15 team when the high school season is over.

Secretary:

Deb explained the riff between the Adult and Youth soccer leagues.

Deb volunteered to go again next year.

Treasurer:

Motion by Dale, seconded by Donna, to accept the treasures report as presented. Motion carried.

Robb can’t find the 501(C)3 tax exempt forms.

Found the Charitable Organization certificate that will run out on 7/31/07

August 1, 2005 – July 31, 2006 taxes need to be filed yet.

We still need an audit on the taxes.

Everything balances through the end of February.

Robb needs some type of receipt for checks being cut, for audit purposes, even if it just an email stating what the check is for.

Registrar:

Teams will we looked at after the meeting, to double check that all the paperwork is there,

There is a Classic U16 team that only has 12 Kids on it. We are not sure what we are going to do with the team yet.

We still need a couple of Coaches and assistants.

East Central District Report:

Not much going on at this time.

COORINATORS’ REPORTS

Fields:

The new goals should be in April 13th. This is in plenty of time to get ready for the season.

Referees:

Letter to the refs have been sent out. Dale is waiting for replies.